Document Management Software

DocPoint is a simple, powerful, and affordable document and record management solution for organizations of any size who need to find, manage, track, and share information within and among teams.

Do-It Software is a privately held software company dedicated to simplifying information and knowledge management for companies, small businesses, professionals, and home users. Our unique value is in an affordable, feature rich document management solution, backed by our team of experienced and dedicated developers, IT specialists, management consultants, and account managers.

We have been perfecting the DocPoint product line since 1998. DocPoint’s sister product ScanPoint - a document and record archiving solution - was released in 1999.

The range of customers we serve reflects the pervasive need for effective document and imaging management solutions across industries. Dedication to a thorough understanding of both personal and industry-specific requirements has made DocPoint accepted in homes, small businesses and larger organizations in varied sectors such as:

• Personal and home use
• Education
• Healthcare
• Local government
• Military
• Financial services
• Legal
• Real estate
• Construction
• Non-profit

DocPoint is available in three editions - Personal, Professional, and Corporate. The Personal Edition is intended for personal and home use. The Professional Edition is intended for small businesses that require a multi-user and cross departmental document management solution. The Corporate Edition is intended for larger organizations that require security features and regulation compliance. It is possible to start with a departmental deployment of the Professional Edition, and scale up to the Corporate Edition when required.

For more information on the three editions, click here.

We have extensive experience interfacing with business applications such as ERP, MRP, accounting, and project management software. Transactions between DocPoint and other business applications are based on open, application and platform independent protocols, chiefly XML-based data exchange.

The Personal Edition requires a PC with 256MB of memory, 60MB free storage space, and Windows 98/2000/NT/XP/2003.

You will need a scanner to convert paper document to files and import them into DocPoint. The type of scanner depends on your daily scanning needs. Visit our scanner resource page to learn more.

If you are interested in the Professional or Corporate Editions that support multiple users and are deployed as client/server or within a peer-to-peer network, click here for more information.

DocPoint supports a variety of scanners. You can operate scanners directly from DocPoint when using TWAIN or ISIS drivers.

Yes. A free 30-day trial version of DocPoint is available here.

Our products are Shareware, which is a software distribution method based on the “try before you buy” principle. A free 30 day evaluation of DocPoint will make you confident that you are buying a solution that fits your needs.

The direct Shareware distribution method permits us to sell feature-rich products at affordable prices. The initial investment in DocPoint and the total cost of ownership are significantly lower than other products with similar functionality.

For detailed pricing click here.

Yes. Comprehensive documentation and visual tutorials will get personal users up and running with DocPoint in no time. However, some of our larger customers find it time and cost effective to learn from DocPoint experts. You can enlist a DocPoint representative or reseller for on-site training and document management consulting to facilitate the deployment process.

We provide comprehensive user, administration, and installation manuals. Our documentation is available in HTML, PDF, and CHM formats.

Installing DocPoint on client workstations is simple and takes a few minutes. Step-by-step administration and installation guides will walk you through setting up and configuring DocPoint to work in your organization’s network environment.

DocPoint has a powerful document import wizard designed to help you import multiple documents quickly and easily. DocPoint uses file name and metadata to automatically populate the imported document record.

DocPoint can manage any kind of computer-generated file. You can use DocPoint to manage Microsoft Office documents, scanned records, CAD drawings, and every other kind of file you and your organization work with.

You can view and edit computer-generated files if you have a suitable application installed on the local workstation and registered in the Windows registry.

Documents are stored in their native format in repositories specified by the user or system administrator. Documents can automatically be assigned a storage location according to cabinet and folder context.

Using DocPoint to manage your documents results in a central information and knowledge repository for you and your organization, facilitating backups and knowledge retention.

In an effort to allow users pinpoint any document within seconds, DocPoint allows you to search according to document properties, cabinet, folders, classification, owner, addressee, and more. The reporting capabilities are varied and subject to the user’s search criteria, and provide an efficient way to locate information.

In addition DocPoint records every action performed on a document in a searchable report format. This audit trail capability has assisted many organizations in preparing for regulatory compliance standards such as Sarbanes-Oxley, HIPAA, and others.

Yes. DocPoint prevents users from trying to access the same documents simultaneously by using a record locking mechanism to protect database integrity.

Yes. DocPoint stores and tracks previous document versions. You can manage and track document versions by creation/modification date, author, and textual comment.

Only authorized users can access files based of configurable access levels. Extensive security measures can be employed per cabinet, folder, document, user, and workgroup. DocPoint’s rich set of security features assist organizations in SOX, SEC, and HIPPA regulation compliance.

Yes. DocPoint provides a document audit trail that captures user activity in the database. DocPoint’s Audit Log records events such as access, modification, email, export, copy, move, and more.

Yes. DocPoint allows you to archive cabinets and files to another storage medium such as CD and DVD.

There is no limit on the number of DocPoint users. The number of users does reflect in the pricing of the various product editions.

Yes. DocPoint’s security methodology allows the system administrator to define access and viewing privileges to cabinets, files, and folders. This means that you can create document repositories and prevent select users from even knowing of their existence.

DocPoint’s security mechanism allows you to authorize users remote access privileges over the Internet. This does not require additional software, and is easily achieved with components already included with Windows. Remote access can also be achieved using Remote Desktop, Terminal Server, Citrix or a VPN connection.

DocPoint can run over a WAN. However, it is our experience that clients prefer running DocPoint using Windows Terminal Server when accessing documents from remote locations. This is a faster solution when viewing, editing, and performing queries since information remains at the central repository, and there is no need to send documents over the network for viewing.

DocPoint queries are optimized so that complex queries are performed on the server, and less complex queries on the workstation. Information transmitted between the server and the client is compressed to reduce bandwidth.

We have successfully deployed DocPoint across organizations with remote offices. Our experience suggests that when performing queries that produce large output data bandwidth becomes a factor. In such situations some of our clients increased their Internet connection speed to minimize client/server response time.

A rich feature set at an affordable price places DocPoint at the forefront of document and imaging management solutions. Our ‘Try Before You Buy’ distribution method permits us to sell feature-rich products at affordable prices. The initial investment in DocPoint and the total cost of ownership are significantly lower than other products with similar functionality.

Enterprise-wide systems take months – at best – to evaluate, fund, design, implement, and debug. During this process you can immediately reap benefits by using DocPoint. Our customers have DocPoint up-and-running in less than a week, and enjoy a rapid return on investment. Even after an enterprise-wide system is put in place, DocPoint will continue to provide important benefits to your department, while interoperating with the enterprise-wide application.

There are many satisfied customers who consider DocPoint an integral part of their business process. Many of them tried other document management solutions before, and experienced adoption resistance, integration difficulties, and a lengthy employee learning process. It is our experience that DocPoint is compelling to use, not only because it allows you to pinpoint information within seconds, but also because it transforms the document management process into an enjoyable experience.

There is no need to upgrade your file system to use DocPoint. You can import your files and documents to DocPoint, and leave your existing file system intact.

We ship major version updates at yearly release cycles.

Product updates are available free of charge for a period of one year after purchase. The Annual Support plan includes free software updates. You can purchase an Annual Support subscription at our online store.

Yes. DocPoint’s database stores information about your files, such as subject, topic, writer, addressee, classification, status, storage location, and more. The database allows DocPoint to quickly provide current information about your documents without searching through thousands of physical files for every query. DocPoint’s powerful search capabilities are presented to users in a friendly interface that makes the underlying database technology transparent.

DocPoint is IT friendly. Once you deploy DocPoint in your workplace there is little need for IT staff attention. Basic first-time setup and routine maintenance are handled by the same users who use DocPoint to manage their documents.

DocPoint supports SQL in three of the most popular implementations: Microsoft SQL, MySQL, and Oracle. While the Corporate Edition is designed to work with and SQL server, it is possible for small businesses to use the Professional Edition with an MDB database. Doing so reduces the initial cost of implementation, and upgrading the database infrastructure from MDB to SQL later on is a simple procedure. The Personal Edition is designed for a single user and employs an MDB database.

DocPoint has no inherent limit to the number of documents and records it can manage. DocPoint’s performance depends on infrastructure characteristics such as server processor speed, memory, hard disk controller, and number of concurrent users. Take a look at the system requirements to make sure you are using DocPoint efficiently. 

Multi-user deployments of DocPoint are based on client/server architecture, and are common among our Professional and Corporate Edition users. You can deploy the Professional Edition in a peer-to-peer mode without requiring a dedicated server. The Personal Edition is a stand-alone application designed for home and personal use and does not require a server.

Yes. You can export documents, cabinets, and folders using an export wizard. In addition, you can access the database directly and draw information using SQL tools. It is also possible to work with a DocPoint customization specialist to develop automatic data extraction features.

Nothing at all. Users have a friendly and intuitive interface at their command, and there is no need of any database management expertise.

DocPoint’s database and storage locations are configurable, and your IT department can easily add them to a routine backup procedure. When creating and importing documents to DocPoint, the user chooses a logical storage location. This is useful, since the administrator maps the logical storage location to a physical one, resulting in a situation where all documents are saved in predetermined locations, and routinely backed up.