Document Management Software

Paper, Filing, and Time Management

Statistics on Paper and Filing

• The average U.S. executive wastes six weeks per year retrieving misplaced information from desks or files. At a yearly salary of $75,000, this can translate to 12.3 percent of total earnings.
• 90% of all documents handled each day are merely shuffled.
• It costs $120 in labor to track down a misplaced document or $250 to recreate it.
• Over 800 million pages are created from computer printouts per day, enough to fill a file drawer 225 miles long.
• Despite visions of a paperless office, 80-90% of all information in the average office is still maintained on paper.
• 80% of filed papers are never referenced again. 50% of all filed materials are duplicates or expired information.
• Experience continues to show that 30%-40% of all recorded information can be immediately deleted from electronic systems or paper systems.
• In every survey taken over the last 20 years, managing paperwork falls in the top ten time-wasting activities.
• Just introducing email into an office increases paper printing by 40%.
• Workgroups lose 15% of all documents they handle and spend 30% of their time trying to find lost documents. 7.5% of all documents are lost and never retrieved.

Statistics on Time Management

• During the last 25 years, our leisure time has declined by 37% while our work week has increased by a full day.
• Spending 10 to 15 minutes every morning mapping out your day can save up to 6 hours a week.
• Americans as a whole waste more than nine million hours each day looking for lost and misplaced articles, amounting to a national loss of nearly $150 million per day.
• An average interruption during the work day consumes ten to twenty minutes in getting back on track, not counting the actual time with the interrupter.
• The typical businessperson experiences 170 interactions per day and has a backlog of 200-300 hours of uncompleted work.
• 80% of our interruptions usually come from 20% of the people with whom we work.
• Americans spend 1.3 billion hours a year preparing tax information.