Document Libraries

DocPoint organizes your documents and files in libraries. Libraries have everyday names, such as "Personal Finance" or "2005 Tax Returns". Working with Library names instead of folder paths can be useful:

• Users can save documents only in predefined libraries regardless of the logical cabinet of folder assigned to the document.
• Users can save documents in libraries with meaningful names, such as "Product Brochures", without knowing that the physical path is x:/documents/marketing/products/brochures.
• The system administrator can change the physical address of a library without changing the library name.

You can define library names to suit your home or work environment, and they will be what you and other users see in DocPoint's interface, instead of the corresponding folder path.

In a multi-user deployment only the built-in library called 'Shared Library' is visible to other users in the workgroup. Other libraries are not visible to other users unless granted permission. DocPoint allows you to define security permissions for folders and documents. Remember to configure security policies if there are libraries that you wish to keep private among workgroup members. Information about library security policies is detailed below.

Select Tools$>$Document Libraries to configure document libraries. The library dialog screen illustrated in figure 3.8 allows you to create/edit/remove document libraries and configure security policies.

Figure 3.8: Document Libraries