Scanning

1. Press the 'Scan' button from any document card (internal, incoming, or outgoing) to scan images to DocPoint. Pressing the scan button will display a scanning console with 2 tabs - 'Parameters' and 'OCR' (see figure 7.13). Use the 'Parameters' tab to control the scanning parameters, and the 'OCR' tab to control the optical character recognition parameters.

   Figure 7.13: Scanning Documents

   

2. When scanning for the first time press the 'Select Scanner' button to select what scanner to use (see figure 7.14). Select your scanner and press the 'Select' button.

   Figure 7.14: Scanning Documents

   

3. Configure scanning parameters:

   Resolution

   Select the scanning resolution. 200 DPI is suitable for black and white scans.

   Pixel type

   Select the scanning pixel type. 'Black and White' is suitable for most common office papers.

   Page size

   Select the size of the paper you are about to scan.

   Automatic document feeder

   DocPoint supports scanners with an Automatic Document Feeder (ADF). Select this check box to scan multiple pages using the document feeder. Specify the maximum number of pages to scan in the 'Pages' field.

   Append to an existing document

   You can scan images and add them to existing files. Images are appended to the end of the existing file. If the document card is associated with more than one image, select the image you want to add the scan to from the file list below the 'Start Scanning' button.

   Open user interface

   You can use the scanner's interface to make use of scanner specific features.

   Duplex scanning

   DocPoint supports Duplex scanners. Select this check box to perform Duplex scans that scan both sides of the page.

   Convert to PDF

   Select this check box to scan images in PDF format.

   Add time stamp

   Select this check box to add a time stamp to the scanned image.

   Invert

   Select this check box to scan images in inverted color.

4. You can give the scanned image a name if you are scanning a paper document into a new file:
   1. Make sure that the 'Append to an existing document' check box is not selected.
   2. Type in the name of the scanned document in the text box below.

5. Configure OCR parameters:
   1. Click on the 'Ligature OCR' tab (see figure 7.15).

      Figure 7.15: OCR Scanning Parameters

      

   2. Make sure the 'Activate Ligature OCR' checkbox is enabled.
   3. Select the main language of the scanned document.
   4. Select the format of the OCR output file.

6. Press the 'Start Scanning' button to scan and add the image or images to the document card.

7. After the image is scanned you can press the 'Zoom In' button to zoom in, and the 'Page View' button to zoom out to a whole page view.

8. Press the 'Close' button to return to the document card.